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      Aeries

      Discover how you can create an Aeries integration access with School Passport.

      In this article

      Requirements

      Setup Aeries app on School Passport

      Import data from Aeries SIS

      School Passport supports Secure Data Sync with a wide range of the district's student information systems (SIS). One of them is Aeries SIS. Aeries® SIS is a comprehensive solution that incorporates multiple technologies to meet the diverse and ever-changing needs of educators. The design and development of this robust, user-friendly system are rooted in over 40 years of experience in educational technology. Aeries is both flexible and scalable to meet and exceed the needs of both small and large districts, as well as private schools too!

      Requirements

      • You must have administrator access to the Aeries portal.

      • Service URL, Client ID, and Client Secret credentials in Aeries.

      Setup Aeries app on School Passport

      To integrate Aeries SIS with School Passport, add the Aeries app from the gallery and configure it.

      Add the Aeries app from the gallery

      1. Sign in to your School Passport.
      2. Go to Connect > Application Gallery.
      3. Type "Aeries" in the search box. Note: There are three Aeries applications available: "Aeries" (for Native API) , "Aeries (OneRoster)" and "Aeries" (not supported).
      4. Select Aeries from results panel. 
      5. Click Activate. Wait a few seconds while the app is added to your environment.

      Configure Aeries app

      1. In the Delivery Config, enter your API credentials:
        aeries_delivery-config
      2. (Optional) Click Advanced Settings:
        • SIS ID prefix: If multiple data sources of the same type are used, add a prefix to avoid merging entities with equal SIS IDs.
        • Bulk Upload Mode: Select to detect deleted records by comparing them with the previous upload.
        • Data will be uploaded from multiple data sources: Select if uploading data from multiple sources (e.g., SIS and Active Directory). Leave clear if it uses a single source (e.g., SIS only).
        • Compare records accordingly to the Domains of Uniqueness: Select to activate duplicate detection.
        • Preview of data upload: Select to manually approve every data sync. New data won’t be available until you accept the changes.
        • Sync hold threshold: Set a threshold for significant changes. Updated data won’t be exported until you approve these changes. 

      3. (Optional) Click Test Connection to verify the connection with Aeries SIS.

      4. Accept the Terms of Use and/or Privacy Policy. Click Next.
      5. In the Schools Mapping, choose the schools you wish to sync with School Passport. Select specific schools by dragging the slider or choose all by clicking the Auto Mapping button. See Schools Mapping. Click Next.
      6. In the Attributes Mapping, specify which Aeries attributes will sync with School Passport. Click Next. Tip: You can finish the configuration of the Aeries app in this step.
        attributes-mapping_finish-configuration
      7. (Optional) In the Data Requirements, configure what actions should be taken if some data attributes are missed. Click Next.
      8. (Optional) In the Filter Rules step, set up data filtering by different entity types. Click Next.
      9. (Optional) In the Domains of Uniqueness, define parameters that are required to be unique to avoid duplicates in the system. See Domains of Uniqueness. Click Next.
      10. (Optional) In the Master Fields, define rules to prevent data duplication when synchronizing data from your app and an SIS to School Passport. See Master Fields. Click Next.
      11. (Optional) In the Schedule, set up how often you want to automatically sync data with Aeries SIS. Click Next.
      12. (Optional) In the Done, click Finish to complete the setup.
      13. Wait a few seconds for the app configuration to apply, after which you will be redirected to the Aeries application dashboard.

        Import data from Aeries SIS

        Once the Aeries integration is set up, you can run sync with Aeries SIS at any time. 

        We recommend running a sync if you have new or updated data in Aeries for School Passport. Please note, that if a teacher or student is removed from the sync, their enrollments will also be deleted.

        To run a sync with Aeries SIS, go to the Aeries app in School Passport and click Run Import.

        aeries_run-import

        If you have any questions about the Aeries app configuration, please reach out to GG4L Customer Support.