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      Follett Aspen

      Discover how you can create a Follett Aspen integration access with School Passport.

      In this article

      Requirements

      Setup Follet Aspen app on School Passport

      Sync data with Follet Aspen

      School Passport supports Secure Data Sync with a wide range of the district's student information systems (SIS). One of them is Follet Aspen SIS. Aspen Student Information System (SIS) is a centralized platform for hosting and managing student data. Aspen SIS safely and securely stores data like class schedules, school events, student performance, athletic eligibility, individual health records, and much more.

      Requirements

      • You must have administrator access to the Follet Aspen portal.

      • API (Service) URL, Key, and Secret credentials in Follet Aspen.

      Setup Follet Aspen app on School Passport

      To integrate Follet Aspen SIS with School Passport, add Follet Aspen app from the gallery and configure it.

      Add Follet Aspen app from the gallery

      1. Sign in to your School Passport.
      2. Go to Connect > Application Gallery.
      3. Type "Follet Aspen" in the search box. Note: There are two Follet Aspen applications available: "Follet Aspen" (for Native API) and "Follet Aspen (OneRoster)" (for Qmlativ and OneRoster API).
      4. Select Follet Aspen from results panel. 
      5. Click Activate. Wait a few seconds while the app is added to your environment.

      Configure Follet Aspen app

      1. In the Delivery Config, enter your API credentials.
      2. (Optional) Click Advanced Settings:
        • SIS ID prefix: If multiple data sources of the same type are used, add a prefix to avoid merging entities with equal SIS IDs.
        • Bulk Upload Mode: Select to detect deleted records by comparing them with the previous upload.
        • Data will be uploaded from multiple data sources: Select if uploading data from multiple sources (e.g., SIS and Active Directory). Leave clear if uses a single source (e.g., SIS only).
        • Compare records accordingly to the Domains of Uniqueness: Select to activate duplicate detection.
        • Preview of data upload: Select to manually approve every data sync. New data won’t be available until you accept the changes.
        • Sync hold threshold: Set a threshold for significant changes. Updated data won’t be exported until you approve the changes. 

      3. (Optional) Click Test Connection to verify the connection with Follet Aspen SIS.

      4. Accept the Terms of Use and/or Privacy Policy. Click Next.
      5. In the Schools Mapping, select specific schools by dragging the slider or choose all by clicking the Auto Mapping button. See Schools Mapping. Click Next.
      6. In the Attributes Mapping, set the attributes for data synchronization between Follet Aspen and School Passport. Click Next. Tip: You can finish the configuration of the Follet Aspen app in this step.
      7. (Optional) In the Data Requirements, configure what actions should be taken if some data attributes are missed. Click Next.
      8. (Optional) In the Filter Rules step, set up data filtering by different entity types. Click Next.
      9. (Optional) In the Domains of Uniqueness, define parameters that are required to be unique to avoid duplicates in the system. See Domains of Uniqueness. Click Next.
      10. (Optional) In the Master Fields, define rules to prevent data duplication when synchronizing data from your app and an SIS to School Passport. See Master Fields. Click Next.
      11. (Optional) In the Schedule, set up frequency for data processing and updates. Click Next.
      12. (Optional) In the Done, click Finish to complete the setup.
      13. Wait a few seconds for the app configuration to apply, after which you will be redirected to the Follet Aspen application dashboard.

        Sync data with Follet Aspen

        Once the Follet Aspen integration is set up, you can run sync with Follet Aspen SIS at any time. 

        We recommend running a sync if you have new or updated data in Follet Aspen for School Passport. Please note, that if a teacher or student is removed from the sync, their enrollments will also be deleted.

        To run a sync with Follet Aspen SIS, go to the Follet Aspen app in School Passport and click Run Import.

        If you have any questions about the Follet Aspen app configuration, please reach out to GG4L Customer Support.