Student Support Tracker

Discover how to integrate with Student Support Tracker through School Passport.

Logo_TransAct - Full Color Tagline

Optional community partner logins so other homeless liaisons and agency partners can cooperate and record referral outcomes. 👨‍👧‍👧

In this article

General information

Data requirements

Onboarding process

1. Onboarding initiation

2. Roster data integration

2.1. PowerSchool

2.2. Other data sources

3. SST activation and configuration

General information

Application name	Student Support Tracker (SST) * former HIMSS
View in Application Gallery	Link
Onboarding form	Link
Vendor company name	TransACT
Vendor`s website	transact.com
Integration type	Export
Supports Data Schema	OneRoster API
Supports SSO	No
Supported IdP's for SSO	-
Help	TransACT Support Team

Data requirements

See full data requirements in the following table. Please note, that there are separate tabs for every entry at the bottom of the table.

Onboarding process

The GG4L Onboarding process for the SST integration consists of the following steps:

1. Onboarding initiation

Firstly, you need to fill in and submit the Onboarding form. Once the form is submitted, GG4L will offer you an Introductory meeting to talk about all the integration details and help you with onboarding.

2. Roster data integration

Upon submission of the form, you will receive SIS Data Integration instructions within 24 hours. These instructions guide you on how to set up the data-sharing integration between your SIS and the School Passport. Before you begin sharing data with School Passport, please ensure that you review the data requirements.

Important:

The connection between the SIS and the SST must be established as follows:

For Power School, use the API (by updating a PS plugin with required fields);
For other SISes, use CSV import to our SFTP server.

Set up the data source as outlined below, then initiate the sync process. Once the data is synced, we will validate and check the data quality before sharing it. If any details require clarification, the GG4L Customer Support Representative will contact you.

2.1. PowerSchool

Update a Power School plugin by providing the following data to School Passport:

Critical: Is_identified_as_homeless, homeless_primary_nighttime_residence, homeless_unaccompanied_youth
Optional: homeroom, ell_status, lunch_status, special_education_status, alert_medical

Configure attribute mappings as follows:

Action	Data source attribute	GG4L attribute
Students
Create	Local Id	PowerSchool Identifier
Create	Local Id	SIS ID
Create	Local Id	Student Number
Create	Local Id	Metadata Extension: Student Number
Create	State Province Id	One Roster Human Readable Identifier
Create	State Province Id	State Id
Create	State Province Id	Metadata Extension: State_identifier
Create	Alert Other	Metadata Extension: Homeless_primary_nighttime_residence
Create	Alert Other Expires	Metadata Extension: Homeless_unaccompanied_youth
Create	Doctor Phone	Metadata Extension: Is_identified_as_homeless
Create	Birth Date	Metadata Extension: Birthdate
Create	Street	Metadata Extension: Address_line1
Create	City	Metadata Extension: City
Create	State	Metadata Extension: State
Create	Postal Code	Metadata Extension: Postal
Create	Home Room	Metadata Extension: Homeroom
Create	Alert MedicalExpires	Metadata Extension: Ell_status
Create	Alert Guardian	Metadata Extension: Lunch_Status
Create	Alert Medical	Metadata Extension: Medical_alert
Create	Doctor Name	Metadata Extension: Sped_status
Delete	Alert Other	Alert Other
Delete	Alert Other Expires	Alert Other Expires
Delete	Doctor Phone	Doctor Phone
Delete	Alert MedicalExpires	Alert MedicalExpires
Delete	Alert Guardian	Alert Guardian
Delete	Doctor Name	Doctor Name
Contacts
Create	Contact Email	Metadata Extension: contact_email
Create	Contact Phone	Metadata Extension: contact_home_phone
Create	Cell Phone	Metadata Extension: contact_work_phone
Create	Contact Relationship	Metadata Extension: contact_relationship

2.2. Other data sources

Import data using CSV files in OneRoster format including the corresponding metadata fields. To simplify the process, you can use OneRoster CSV templates. Configure the file transfer directly from your local directory or via SFTP Import through FTP clients (WinCSP/FileZilla).

Note: For Skyward SIS, use Skyward – SST Processes instructions.

3. SST activation and configuration

Once the data is successfully imported to School Passport, you will receive activation and configuration instructions for the SST.