Activate an Export Application

See a simple guide on how to activate and configure an Export Application.

In this article

Limitations

Step 1: Activate an Export application

Step 2: Check if data shared with the application

Step 3 (Optional): Test SSO into the activated Export application

Once integration between GG4L School Passport and Third-Party application is finished, the appropriate Export application will appear in the Application Gallery. Activate the Export application to transfer your data from School Passport to the chosen Third-Party application. Select the schools and their data (attributes) that you want to export, define time to determine until what date export occurs, and enable the Privacy Shield to protect personal data.

If an application also supports Single-Sign-On (SSO), users can log in to School Passport and be automatically signed in to the Export application without separate credentials.

Limitations

• Primary District Admin permissions are required.
• An application should support only Export, without Import and 2-Way Sync. If not, the activation will be unique for each application. For detailed instructions, please refer to the Applications & Integrations.

Step 1: Activate an Export application

1. Sign in to School Passport.
2. Go to the Connect > Application Gallery.
3. Find and select an application you want to use for your organization.
   
4. Click Activate.
   
5. In the Data Access Consent, provide sharing details. Note: If on this step you are prompted to choose a synchronization mode instead, that is you activate a 2-Way Sync application.
   • In the Schools, choose the schools from which you want to share roster data. 
     
   • (Optional) In the Privacy Shield, turn on its toggle to protect PII data. See Privacy Shield.
   • (Optional) In the Attributes, uncheck attributes you do not wish to share.
   • (Optional) In the Filter Rules, add filters. See Filter Rules.
   • In the Expiration Time, specify the duration for which your data will be available for the application. See Extend Expiration Time.
     
6. Click Activate > Send Request.

Once the application Vendor approves your request, data sharing will start automatically.

Step 2: Check data shared with an Export application

After the data processing is finished, you can easily check how the data was shared with the application.

1. Under the Home page, choose an Export application.
2. On the application page, go to the History tab.
3. Click Show Details to view an export summary.
   

Step 3 (Optional): Test SSO into the activated Export application

To check if your Export application also supports SSO, look for the "SSO App" on the application card. 

Test its SSO connection for this application: 

1. Sign in to School Passport.
2. On the main page, сlick on the application icon you want to test SSO.
   
3. If you have successfully logged in, it means that the configuration was successful. If not, please contact GG4L Support Team with any errors.